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Administrative Associate #495378

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To apply: Submit application, resume/vita, letter of application, and list of references.

Posting Details

Position Information

Posting Number 20111514
Position Title Administrative Associate #495378
Template Title
Position Type Staff
Position Number 495378
Department English and Modern Languages

Position Summary Information

Job Summary/Basic Function

Duties: Serve as assistant to chair and receptionist for Department of English, Philosophy, and Modern Languages. Maintain and process faculty travel requests. Edit, proof, and write departmental documents. Prepare and process routine program, office, college, university documents. Maintain departmental equipment reservations. Process semester textbook requisitions for entire department. Process internal and external requisitions. Provide statistics as needed for department and university reports. Sort and distribute incoming and outgoing mail. Maintain and update syllabi and syllabi file. Assist with assessment. Update student files. Coordinate advising. Maintain, order, and inventory departmental supplies and equipment. Organize and maintain office, program and academic files. Use university mainframe computer systems (Banner) and other software. Maintain working knowledge of computers and current software. Make copies, send Faxes, type non-computerized forms. Attend required training sessions. Maintain web pages and other electronic media. Perform all other relevant duties as required.

Minimum Qualifications

Qualifications: Minimum of a high school diploma supplemented by experience or by courses business skills, and computers and computer software required. Associate degree or higher preferred. Experience working in higher education preferred. Must have working knowledge of Windows, Office Professional (WORD, EXCEL, etc.) Must have very strong writing, proofing, and editing skills. Strong personal interaction and telephone skills in dealing with administration, faculty, staff, and general public. Must understand and practice confidentiality of university information. Must be able to work cooperatively with fellow employees and supervisors in large department. Must have excellent work habits and follow university and department policies. Must have basic math skills. Web design and maintenance experience desirable. Must have skill in business machines such as scanner/copier/etc. Knowledge of Lamar University and Departmental policies and curriculum preferred. References will be checked. Official transcripts and relevant training certifications are required at time of employment.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications
Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code ยง51.215, which authorizes the employer to obtain criminal history record information.

Salary $22,656
Work Hours

Application Information

Posting Date 03/07/2018
Close Date 03/30/2018
Open Until Filled No
Special Instructions

To apply: Submit application, resume/vita, letter of application, and list of references.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? FAILURE TO EMAIL THE FOLLOWING REQUIRED DOCUMENTS PER THESE INSTRUCTIONS MAY IMPACT VETERAN'S PREFERENCE: To claim Veteran's Preference under the law you must be: (1) a veteran, including a veteran with a disability; (2) a surviving spouse of a veteran killed on active duty who has not remarried; or (3) an orphan of a veteran if the veteran was killed while on active duty. If claiming Veteran's Preference, you MUST immediately email to your specific supporting documentation at the time of application such as the DD Form 214 (member 4 copy), AND, if applicable, the Dept of Veteran's Affairs Verification of Disability Benefits Letter if claiming a service related disability, a DD Form 1300 to include qualifying Death, Birth, and Marriage Certificates if claiming surviving spouse/orphan. Your email MUST also include your name, position number, job title and the department for each position you are applying for. Documents received after a position closes will not be accepted.
    • Yes
    • No
  2. * What is the highest level of education you have obtained?
    • Bachelor's Degree
    • Associate's Degree
    • Some college credits
    • High School or GED
  3. * How many years of general computer experience do you have? (Microsoft Word, Excel, Access, Power Point, Email)?
    • One to Three Years
    • Four to Five Years
    • More than Five Years
  4. * How many years of secretarial experience do you have?
    • More than 5 years
    • 3 to 4 years
    • 1 to 2 years
    • Less than 1 year

Applicant Documents

Required Documents
  1. Resume
  2. Letter of Interest
Optional Documents
  1. Unofficial Transcript 1
  2. Miscellaneous