Hourly Worker, Temporary - Administrative Assistant

Posting Details

Position Information

Posting Number 20111459
Position Title Hourly Worker, Temporary - Administrative Assistant
Template Title
Position Type Staff
Position Number
Department Student Health Center

Position Summary Information

Job Summary/Basic Function

Perform responsible clerical, and administrative duties in a medical clinic setting. Typical duties include scheduling appointments, checking in patients, establishing and maintaining files and records, making referrals and answering the phone and scanning documents.

• Schedules appointments, checks in patients, and answers phones for supervisors, practitioners, and counselors as directed.
• Obtains and verifies demographics and insurance during patient/client check in process.
• Organizes, establishes and maintains record keeping systems for a variety of information. Maintains confidentiality of protected health information at all times. Assembles, researches and summarizes information from various resources.
• Types/word processes, formats and proofreads materials such as forms, technical documents for assigned work unit. Corrects grammar, spelling and punctuation.
• Receives and screens phone calls and visitors. Provides accurate information regarding department policies and procedures to faculty, staff, students and general public. Develops and maintains a positive customer orientation.
• Prepares personnel and/or other administrative forms for work unit and forwards for processing. Initiates supply or work order requests.
• Operates office equipment such as computer, copier, fax machine, calculator, scanner, etc.
• Receives, sorts, distributes and/or screens incoming mail.
• Receives lab reports, pairs reports with orders and delivers them to practitioners for review. Scans reports and other forms into Electronic Medical Records (EMR).
• Appropriately handles blood/laboratory specimens for pick-up.

Minimum Qualifications

• High School diploma or equivalent.
• Must have 3-5 years recent working experience in a medical office setting
• Must have 1-3 years working knowledge of electronic medical record scheduling and charting
• Evidence of good judgement of situations that require immediate contact with medical professionals.
• Working knowledge of governmental privacy rules and regulations, HIPAA, FERPA

• Skill in the use of a personal computer and related software.
• Skill in both verbal and written communication.
• Skill in the operation and use of a variety of office machines and equipment.
• Skill in working with a diverse population.

• One to two years of directly related secretarial/clerical experience.
• At least one year experience in a medical clinic setting.

• Ability to lift and carry.
• Ability to stand for long periods of time.
• Ability to work cooperatively with fellow employees and supervisors.
• Ability to come to work in a timely and predictable manner.
• Ability to tolerate criticism.
• Ability to tolerate stressful situations.
• Ability to follow university policy and procedure.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Preferred Qualifications
Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $15/hr.
Work Hours Monday thru Friday: 8am - 5pm

Application Information

Posting Date 12/01/2017
Close Date
Open Until Filled Yes
Special Instructions

This is a 9-month hourly assignment from mid-August through mid-May. Vacation coverage in June, July & August as needed. Off from mid-December until second week in January for winter holidays.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? FAILURE TO EMAIL THE FOLLOWING REQUIRED DOCUMENTS PER THESE INSTRUCTIONS MAY IMPACT VETERAN'S PREFERENCE: To claim Veteran's Preference under the law you must be: (1) a veteran, including a veteran with a disability; (2) a surviving spouse of a veteran killed on active duty who has not remarried; or (3) an orphan of a veteran if the veteran was killed while on active duty. If claiming Veteran's Preference, you MUST immediately email to jobs4vets@lamar.edu your specific supporting documentation at the time of application such as the DD Form 214 (member 4 copy), AND, if applicable, the Dept of Veteran's Affairs Verification of Disability Benefits Letter if claiming a service related disability, a DD Form 1300 to include qualifying Death, Birth, and Marriage Certificates if claiming surviving spouse/orphan. Your email MUST also include your name, position number, job title and the department for each position you are applying for. Documents received after a position closes will not be accepted.
    • Yes
    • No
  2. * What is the highest level of education you have obtained?
    • Bachelor's Degree
    • Associate's Degree
    • Some college credits
    • High School or GED
  3. * How many years of secretarial and/or clerical experience do you have?
    • 5 years or more
    • 4 years
    • 3 years
    • 2 years
    • 1 year or less
  4. * How many years of experience do you have in a medical clinic setting?
    • More than three years
    • One to two years
    • Less than one year

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Letter of Interest
  2. Unofficial Transcript 1
  3. Miscellaneous