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Assistant Director of Admissions Operations #496082

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Posting Details

Position Information

Posting Number 20111389
Position Title Assistant Director of Admissions Operations #496082
Template Title
Position Type Staff
Position Number 496082
Department Enrollment Services

Position Summary Information

Job Summary/Basic Function

The Assistant Director of Admissions Operations provides leadership and supervision to planning, development, coordination, and implementation of the admissions services of Lamar University. Primary functions include design and management of the admissions information systems (Banner) that accurately and efficiently implement the undergraduate and graduate admissions policies of the university. The assistant director assists with implementation of all policies and procedures pertaining to the university’s admissions services for all undergraduate as well as graduate students, including those entering through Academic Partnership. The assistant director provides leadership and oversight to personnel and day-to-day operations in admissions, including print and electronic communications, report preparation, hiring and training of staff, and budget management. This position reports directly to the Director of Admissions Operations.

Major duties and responsibilities:
• Provides direct and indirect supervision to a staff of 15-20 full-time employees
• Develop, implement and administer ApplyTexas electronic applications
• Oversee and maintain standards and procedures for admissions processing
• Serve as functional lead for the student admissions area of the student information system and its component systems (Banner, Xtender, Axiom)
• Design electronic communication flows for admissions notification
• Oversee the imaging (Xtender) function within the admissions office
• Prepare written communications for distribution through electronic and paper
• Provide resolution to complex admissions situations
• Serve as the Lamar University Residency Official
• Interpret and apply laws and regulations from the Texas Higher Education Code, the Texas Higher Education Coordinating Board , Lamar University policies, and other state or federal laws pertaining to admissions
• Monitor collection of admissions data
• Supervise and manage the support staff of the department
• Prepare and distribute reports as mandated by federal, state and university requirements
• Protect the confidentiality of all student records
• Represent the university through participation in local, state, and regional professional admissions activities
• Work with other university services offices (such as Financial Aid, new student orientation, developmental studies, the International Student Services Office and other academic units) to insure smooth student transition from applicant to enrolled student

Minimum Qualifications

Five (5) years of progressively increasing responsibility in a University Admissions environment. Knowledge of Banner, Xtender, and Axiom preferred. Must have a broad understanding of systems, policies, and regulations relating to university admissions. Must have the demonstrated ability to organize communication flows. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Bachelor’s degree required. Masters degree preferred, but experience may substitute.

Ability to work independently with minimum supervision
Ability to work under stress and meet deadlines
Ability to interact with diverse populations
Ability and willingness to provide student oriented service
Willingness and ability to perform other related duties as required

Strict adherence to established NCAA, Southland Conference, Lamar University and Texas State University System rules and regulations. A violation of these rules and regulations can lead to disciplinary action including termination.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Preferred Qualifications

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary Commensurate
Work Hours

Application Information

Posting Date 07/19/2017
Close Date
Open Until Filled Yes
Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate the highest level of education you have completed.
    • High school diploma or GED
    • Some College
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PH.D
    • Other Terminal degree
  2. * In what area(s) did you receive your degree(s).

    (Open Ended Question)

  3. * The Texas Higher Education Coordinating Board (THEBC) maintains a list of Institutions Whose Degrees are Illegal to Use in Texas. A copy of this list can be found at: As part of your educational qualifications for this position, are you claiming a degree from any of the institutions listed on the THEBC website referenced above?
    • Yes
    • No
  4. * How many years of work experience do you have in Admissions, Recruitment, and/or Financial Aid?
    • 1-2 years
    • 3-4 years
    • 5 years
    • 6+ years or more
  5. * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? FAILURE TO EMAIL THE FOLLOWING REQUIRED DOCUMENTS PER THESE INSTRUCTIONS MAY IMPACT VETERAN'S PREFERENCE: To claim Veteran's Preference under the law you must be: (1) a veteran, including a veteran with a disability; (2) a surviving spouse of a veteran killed on active duty who has not remarried; or (3) an orphan of a veteran if the veteran was killed while on active duty. If claiming Veteran's Preference, you MUST immediately email to your specific supporting documentation at the time of application such as the DD Form 214 (member 4 copy), AND, if applicable, the Dept of Veteran's Affairs Verification of Disability Benefits Letter if claiming a service related disability, a DD Form 1300 to include qualifying Death, Birth, and Marriage Certificates if claiming surviving spouse/orphan. Your email MUST also include your name, position number, job title and the department for each position you are applying for. Documents received after a position closes will not be accepted.
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Letter of Interest
  3. Unofficial Transcript 1
Optional Documents
  1. Unofficial Transcript 2
  2. Miscellaneous